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Small Business Innovation Research
2004 Program Solicitation
DTRS57-04-R-SBIR

VI. Submission of Proposals

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1. Submittal Instructions

   Hard Copy Requirements:

   An original and four copies of each proposal submitted under the DOT SBIR Program shall be sent to:

   Joseph Henebury
   DOT SBIR Program Director, DTS-22
   U.S. DOT/RSPA/VNTSC
   55 Broadway
   Cambridge, MA 02142-1093
   Telephone: (617) 494-2051

   Proposals must be postmarked NO LATER than May 3, 2004 to qualify for acceptance and consideration under the current DOT SBIR Program. Proposals postmarked or received via e-mail later than May 3, 2004 will not be accepted.

   Proposals delivered to the DOT SBIR Program Office by any means other than the U.S. Postal Service, must be received at the above address on or before May 3, 2004.

   Electronic Submission Requirements:

   • Each proposal shall not exceed 25 pages.

   • All proposals must be a PDF file attached to e-mail.

   • No duplicate proposals shall be sent by any other means.

   • Proposals must be sent via e-mail to: henebury@volpe.dot.gov.

   • Proposals must be received by 5:00 p.m. on May 3, 2004.

   • You must submit a completed and signed hardcopy of Appendices A, B, and C postmarked no later than May 3rd to: Joseph Henebury, DOT SBIR Program Director, DTS-22, U.S. DOT/RSPA/VNTSC, 55 Broadway, Cambridge, MA 02142-1093.

   • The proposal file shall contain eight (8) characters-the first three shall be the topic number you are proposing to (i.e., FH3), and the remaining five characters shall be a unique abbreviation of your company's name.

   Your proposal will have the same protection/security as DOT e-mail. It will be available to only the team of DOT engineers and/or scientists responsible for evaluating your proposal.

   If you intend to submit your proposal electronically you must register at our website: http://www.volpe.dot.gov/sbir/sol04/04e-submit.html by April 15, 2004.

2. Additional Information

   1. Bindings. Please do not use special bindings or covers. Staple the pages in the upper left corner of the cover sheet of the proposal with a single staple.

   2. Packaging. All copies of the proposal shall be sent in one package together with the acknowledgement form which appears on the last page of this document.

   3. Confirmation. The DOT SBIR Program Office will assign an identification number to each proposal received at the above address by May 3, 2004. This number will appear on the proposal acknowledgement form which will be sent to the proposer by return mail confirming receipt of the proposal.

   Proposers who submitted their proposals electronically will receive their proposal number via e-mail no later than May 21, 2004.

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